Introduction:
Vidhigya, a distinguished brand in Law & CLAT Studies, struggled with managing daily accounting tasks and reconciling student fees. Owners faced burdensome manual processes for vendor payments and frequent OTP requirements. Despite substantial investments in the accounts team, unnoticed errors persisted, lacking technological insight and oversight from founders.

Challenges Faced:

1. Manual handling of day-to-day accounting tasks.
2. Difficulty reconciling student fees and managing vendor payments.
3. Continuous need for OTPs, causing frustration and inefficiency.
4. Unnoticed errors despite significant investments in the finance team.
5. Lack of technological intervention for better insight and oversight.

Solution Implemented

To address Vidhigya's challenges, we implemented a comprehensive solution tailored to their needs:

1. Predefined SOPs and Tech-Driven Funnel: Established predefined standard operating procedures (SOPs) and a tech-driven funnel to identify exceptions in real-time, providing better oversight and insights.
2. ZEEROW Accounts Payable: Implemented ZEEROW's Accounts Payable system, which automates the processing of every vendor bill using OCR technology. Vendor credibility is verified promptly through GST, TDS, and other relevant APIs upon bill submission.
3. ZEEROW Payment: Enabled account payable automation through ZEEROW Payment, allowing owners to make instant payments or batch payments after selecting processed bills, streamlining the payment process.
4. ZEEROW Petty Cash Management: Introduced ZEEROW's petty cash management software to automate tracking and accounting of small expenses, reducing manual effort and ensuring accuracy.

Results Achieved:

1. Improved Efficiency: Automation of vendor bill processing and payment systems significantly improved operational efficiency, reducing manual effort and errors.
2. Enhanced Oversight: Real-time insights provided by the tech-driven funnel allowed for better oversight and management of financial processes, enabling proactive decision-making.
3. Streamlined Payment Processes: ZEEROW Payment facilitated instant payments and batch payments, simplifying the payment process for owners and reducing delays.
4. Increased Confidence: Founders now have greater confidence in the financial operations, knowing that payments undergo thorough validation, legal checks, and credibility verification before processing.

Conclusion:

By implementing a combination of predefined SOPs and tech-driven solutions from ZEEROW, Vidhigya successfully addressed its accounting and financial challenges. The automation of vendor bill processing, payment systems, and petty cash management streamlined operations, reduced errors, and improved efficiency. Real-time insights provided better oversight, enabling proactive decision-making and increasing confidence in financial operations. As a result, Vidhigya now enjoys smoother financial processes, ensuring uninterrupted focus on its core activities in Law & CLAT Studies.